Program Descriptions
Program Number
16.754
Title
Harold Rogers Prescription Drug Monitoring Program
Federal Agency
OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, DEPARTMENT OF JUSTICE
Authorization
Public Law 110-161, 121 Stat. 1909: Public Law 110-329.
Status
Active
Objectives
To enhance the capacity of regulatory and law enforcement agencies to collect and analyze controlled substance prescription data through a centralized database administered by an authorized State agency.
Types of Assistance
Project Grants.
Uses and Use Restrictions
Funding for planning grants can be used to assist in planning for a data collection and analysis system by engaging key stakeholders in the state in the planning process. Funding for implementation grants may be used to plan, establish, and build a data collection and analysis system; develop an infrastructure to support programmatic activities; facilitate the exchange of information and collected prescription data among states; facilitate the establishment of collaborations; develop a training program for system users; produce and disseminate educational materials; and assess the efficiency and effectiveness of the program. Funding for enhancement grants may be used to enhance a data collection and analysis system; develop infrastructure to support programmatic activities; enhance an existing training program; support collaborations with law enforcement and prosecutors; support collaborations with treatment providers and drug courts; facilitate information sharing among states; expand monitoring to Schedules III, IV, and V; and assess the efficiency and effectiveness of the program. Up to 25 percent of enhancement funds can be used towards operating expenses. The remaining funds should be used to enhance the functioning of an existing program.
Eligibility Requirements
Applicant Eligibility
Applicants are limited to states ("States" includes the 50 states, the District of Columbia, Commonwealth of Puerto Rico, Northern Mariana Islands, U.S. Virgin Islands, Guam, and American Samoa). States are eligible for implementation and enhancement grants if they have in place an enabling statute or regulation requiring the submission of controlled substance prescription data to an authorized state agency. State agencies are eligible for planning grant funds if they do not have enabling statutes or regulations in place.
Beneficiary Eligibility
Beneficiaries are limited to states ("States" includes the 50 states, the District of Columbia, Commonwealth of Puerto Rico, Northern Mariana Islands, U.S. Virgin Islands, Guam, and American Samoa). States are eligible for implementation and enhancement grants if they have in place an enabling statute or regulation requiring the submission of controlled substance prescription data to an authorized state agency. State agencies are eligible for planning grant funds if they do not have enabling statutes or regulations in place.
Credentials/Documentation
The applicant must submit a completed Application for Federal Assistance (Standard Form 424), including signed assurances that it will comply with statutory and administrative requirements. By certifying on-line, the authorizing signing official is also assuring that all federal certifications and assurances are being met. The certification and assurance forms (Assurances, OJP Form 4000/3 and Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements, OJP Form 4061/6) are provided on-line to allow applicants to review and accept them electronically.
Application and Award Process
Preapplication Coordination
No formal preapplication coordination is required. While informal preapplication coordination is not required, it is encouraged that applicants coordinate with any facilities for which they have responsibility to detain or incarcerate undocumented criminal aliens. This program is excluded from coverage under E.O. 12372 "Intergovernmental Review of Federal Programs."
Application Procedure
Applications must be submitted through the online, Internet-based Grants Management System (GMS) at: https://grants.ojp.usdoj.gov/ Faxed or mailed applications or supplemental materials will not be accepted.
Award Procedure
All applications will be peer reviewed. The BJA Director will then make award recommendations to OJP's Assistant Attorney General, who will make a final determination.
Deadlines
See the program solicitation, consult the Application Kit, or contact the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, at (1-866) 859-2687 or by e-mail at AskBJA@usdoj.gov for application deadline.
Range of Approval/Disapproval Time
Applications will generally be approved or denied within 60 days of receipt of a complete application.
Appeals
None.
Renewals
Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
Length and Time Phasing of Assistance
Awards are made within 90 days of application end date.
Post Assistance Requirements
Reports
Recipients are required to submit quarterly Financial Reports, and semi-annual Progress Reports. Successful applicants will be required to work with designated national organizations to implement the training at the state level and keep the training current with changing laws.
Audits
Recipients who expend $500,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report in accordance with OMB Circular No. A-133, as amended, and as stated in the on-line payment process. Receipt of SCAAP payments is considered in establishing the requirement for an audit under the Single Audit Act. In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Performance Measures: To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act (GPRA), Public Law 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work.
Records
Records In accordance with the requirement set forth in 28 CFR Parts 66 and 70, grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least 3 years following the close of the most recent audit.
Financial Information
Account Identification
15-0404-0-1-754.
Obligations
FY 07 $7,500,000; FY 08 $6,600,000; and FY 09 est $6,600,000.
Range and Average of Financial Assistance
For planning grants, applicant can request up to $50,000. The maximum project period for planning grants is 15 months. For implementation grants, applicant can request up to $400,000. The maximum project period for implementation grants is 24 months. For enhancement grants, applicant can request up to $400,000. The maximum project period for enhancement grants is 24 months.
Program Accomplishments
Since inception of the program in 2002, over 100 grants have been awarded through the Harold Rogers Prescription Drug Monitoring Program to states to support them in their efforts to plan for, implement, or enhance a prescription drug monitoring program. Prior to fiscal year 2002, there were 15 states operating PDMPs. Since the inception of the Harold Rogers Prescription Drug Monitoring Program, this funding opportunity has resulted in 21 states receiving new program grants and 13 states netting planning grants. There are now 26 operating PDMPs and 9 states with legislation in place to establish a program.
Regulations, Guidelines and Literature
Program Application Kit and Questions and Answers posted regularly on the OJP website at: http://www.ojp.usdoj.gov/bja/ The OJP Financial Guide can be viewed at: http://www.ojp.usdoj.gov/financialguide/
Information Contacts
Regional or Local Office
None.
Headquarters Office
Rebecca Rose, Senior Policy Advisor, Bureau of Justice Assistance, State Policy Office, 810 Seventh Street N.W., Washington, DC 20531. Telephone: 202-616- 6500 or (1-866) 859-2687. E-mail: AskBJA@usdoj.gov.
Web Site Address
http://www.ojp.usdoj.gov/bja/grant/
or
http://www.ojp.usdoj.gov/bja/grant/prescripdrugs.html
Related Programs
None.
Examples of Funded Projects
Please refer to website for funded projects.
Criteria for Selecting Proposals
See solicitation for selection criteria and required elements.
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