Program Descriptions
Program Number
15.063
Title
Improvement And Repair Of Indian Detention Facilities
Federal Agency
BUREAU OF INDIAN AFFAIRS, DEPARTMENT OF THE INTERIOR
Authorization
Indian Self-Determination and Education Assistance Act, Public Law 93-638, 25 U.S.C. 450 et seq., as amended, Title IV; Tribal Self-Governance Act of 1994, Public Law 103-413.
Status
Active
Objectives
To provide safe, functional, code and standards compliant, economical, and energy-efficient adult and/or juvenile detention facilities.
Types of Assistance
Direct Payments for Specified Use.
Uses and Use Restrictions
Funds are provided for advanced planning, design, and construction for facilities improvement and repair to Bureau detention facilities (e.g. renovations, improvements, demolitions, or additions) when economically justified with emphasis on addressing critical health and safety needs identified in Bureau safety reports and meeting emergency needs.
Eligibility Requirements
Applicant Eligibility
Federally Recognized Indian Tribal Governments who have a prioritized Facilities Improvement and Repair project for a Bureau detention facility for which funds have been appropriated.
Beneficiary Eligibility
Federally Recognized Indian Tribal Governments.
Credentials/Documentation
An initial application must be accompanied by a copy of the authorizing resolution from the Federal Recognized Indian Tribal Government to be served. If a currently effective authorizing resolution covering the scope of a project has already been provided, a reference to that resolution.
Application and Award Process
Preapplication Coordination
An informal conference with BIA agency representatives is recommended. This program is excluded from coverage under E.O. 12372.
Application Procedure
Applications must be filed in accordance with 25 CFR Part 900 "Contracts under the Indian Self-Determination and Education Assistance Act."
Award Procedure
Projects are prioritized before the funds are appropriated. Funds must be appropriated before the award can be made. The award is made in accordance with the procedures contained in 25 CFR Part 900 "Contracts under the Indian Self-Determination and Education Assistance Act."
Deadlines
Applications must be submitted in accordance with applicable procedures.
Range of Approval/Disapproval Time
Applications will be processed within 90 days.
Appeals
An unsuccessful applicant may request an informal conference with the deciding official, or may appeal the denial of the application to the Interior Board of Indian Appeals, or may bring suit in U.S. District Court. Full appeal procedures are found in 25 CFR Part 900.
Renewals
Assistance Considerations
Formula and Matching Requirements
None.
Length and Time Phasing of Assistance
Funds remain available until expended in accordance with the terms of the award.
Post Assistance Requirements
Reports
Financial status reports, SF 269A, are required. Program progress reporting requirements will be negotiated with the Self-Determination contractor/grantee.
Audits
For awards made under this program, grantees/contractors are responsible for obtaining audits in accordance with the Single Audit Act Amendments of 1996, (31 U.S.C. 7501 et seq.).
Records
Financial records must be retained for 3 years from the date of submission of the single audit report. Procurement records must be retained for 3 years from the date of final payment. Property records must be retained for 3 years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.
Financial Information
Account Identification
14-2301-0-1-452.
Obligations
(Total Amount of Awards) FY 07 est $7,292,700; FY 08 est $9,999,900; and FY 09 est not available.
Range and Average of Financial Assistance
The amount of financial assistance can range significantly from a few thousand dollars to approximately $1,000,000. Because funding is on a project basis based on the work to be accomplished, an average financial assistance can not be determined.
Program Accomplishments
Funds are used to address environmental projects, asbestos abatement, minor repairs, emergency repairs, and safety and health and other code deficiencies.
Regulations, Guidelines and Literature
25 CFR, Part 900, Contracts under the Indian Self-Determination and Education Assistance Act; OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments; Bureau of Indian Affairs Manual, Chapter 25, Supplements 18 and 19; Indian Affairs Manual, Chapter 40, Law Enforcement and Detention; and BIA's Adult Detention Handbook, Juvenile Detention Handbook, and/or Model Inmate Handbook, as applicable.
Information Contacts
Regional or Local Office
Bureau of Indian Affairs agency or regional office as listed in Appendix IV.
Headquarters Office
Director, Office of Law Enforcement Services, Bureau of Indian Affairs, P.O. Box 66, Albuquerque, NM 87103. Telephone: (505) 248-7937. Use the same number for FTS; or Director, Office of Facilities Management and Construction, Bureau of Indian Affairs, 201 Third St., NW., Suite 500, P.O. Box 1248, Albuquerque, NM 87103. Telephone: (505) 346-6522. Use the same number for FTS.
Web Site Address
http://www.doi.gov/bia/
Related Programs
16.596, Correctional Grant Program For Indian Tribes
Examples of Funded Projects
The emphasis of this program is to remedy life safety and health related deficiencies in existing facilities. An emergency stand-by generator to power security systems and enlargement of exercise yard to comply with program requirements were done at a detention facility in Arizona. Another project at a Montana detention facility addressed miscellaneous life safety, handicap, and environmental deficiencies including installation of rest rooms to accommodate the handicapped, new electrical wiring, and asbestos removal. A project at a facility in New Mexico included heating and cooling system improvements, site drainage, and a new back-up generator to power security systems.
Criteria for Selecting Proposals
Criteria to evaluate Bureau owned and operated detention facilities for prioritization emphasize eliminating critical health and safety-related deficiencies. For more information on the priority ranking process for Facilities Improvement and Repair of Bureau owned and operated detention facilities, contact the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV of the Catalog or the Headquarters Offices listed above.
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