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Donations/Loans Of Obsolete DOD Property

Program Descriptions

Program Number



Donations/Loans Of Obsolete DOD Property


Federal Agency




10 U.S.C. 2572; 10 U.S.C. 7308; 10 U.S.C. 7545.






To donate or lend obsolete combat material to veterans' organizations, soldiers' monument associations, State museums, incorporated museums, and incorporated municipalities.


Types of Assistance

Use of Property, Facilities, and Equipment.


Uses and Use Restrictions

A donation or loan of books, manuscripts, works of art, drawings, plans, models, and other specified items to be used only for historical, ceremonial or display purposes. Determination of the item and quantity to be provided will be made by the individual Secretaries of the Military Departments. Each donee must certify that the property requested is for the donee's use and, when no longer required by the donee, disposition instruction will be requested from the original donating activity. If the item requires some demilitarization, pursuant to the Defense Demilitarization Manual (DoD 4160.21-M-1), these costs will be borne by the donee. Donees must not, without written consent of the Department of Navy, use vessels for purposes other than as stated in the application, or destroy, transfer or otherwise dispose of a vessel. Cost of packing and handling incident to donations will be paid by the donee before release of the property. Instructions regarding these actions are contained in the defense Utilization and Disposal Manual (DOD 4160.21-M), Chapter X, Paragraphs F and G, and Attachments 20 through 28.


Eligibility Requirements

Applicant Eligibility

Veterans' organizations recognized by the Office of the Deputy Under Secretary of Defense (LIMDM); museums operated and maintained for education purposes only and which are tax- exempt; and incorporated municipalities. The Department of the Navy donates or loans additional types of condemned or obsolete material and obsolete, condemned or captured vessels to States, Territories, Commonwealths, or possessions of the United States, political subdivisions or municipal incorporations thereof, the District of Columbia, the Canal Zone, libraries, historical societies, educational institutions whose graduates or students fought in World War I or World War II, recognized veterans organizations and to nonprofit organizations operated and maintained for educational purposes only.

Beneficiary Eligibility

Veterans' organizations recognized by the Office of the Deputy Under Secretary of Defense (LIMDM); museums operated and maintained for education purposes only and are tax-exempt; and incorporated municipalities.




Application and Award Process

Preapplication Coordination

Veterans' organizations must obtain written approval for a donation or loan from Headquarters of their association and must submit a copy of the approval with their application. When material of possible historical interest is being donated, prior approval will be obtained from the appropriate military curator. With regard to vessels, the applicant must locate a vessel in a donable status before submitting an application. This program is excluded from coverage under E.O. 12372.

Application Procedure

Application for donations or loans will be made to the Secretary of the Military Department which has control of the desired items in accordance with prescribed procedures. Donation of material under 10 U.S.C. 7308 and 10 U.S.C. 7545 requires referral to Congress.

Award Procedure



Requests must be received before items are reported for sale or other scheduled disposal action.

Range of Approval/Disapproval Time

Not applicable.


Not applicable.



Assistance Considerations

Formula and Matching Requirements

Not applicable.

Length and Time Phasing of Assistance

Not applicable.


Post Assistance Requirements


Annual report of the location and condition of loaned or donated property.


Not applicable.


Not applicable.


Financial Information

Account Identification

Not applicable.


FY 07 est not reported; FY 08 est not reported; and FY 09 est not reported. Note: No current information provided by Agency.

Range and Average of Financial Assistance

Not applicable.


Program Accomplishments



Regulations, Guidelines and Literature

Defense Utilization and Disposal Manual (DOD 4160.21-M, Chapter X, paragraphs F and G and Attachments 20 through 28).


Information Contacts

Regional or Local Office

Nearest military installation for general information on the subject. Requests which cannot be handled at the local level should be referred to the appropriate departmental headquarters.

Headquarters Office

Appropriate Military Department, Pentagon, Washington, DC 20301.

Web Site Address


Related Programs

39.003, Donation Of Federal Surplus Personal Property
39.007, Sale Of Federal Surplus Personal Property


Examples of Funded Projects

Not applicable.


Criteria for Selecting Proposals

Not applicable.


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