State Homeland Security Program (SHSP)
DEPARTMENT OF HOMELAND SECURITY (DHS)
U.S.A. Patriot Act of 2001, Public Law 107-56.
To build capabilities to prevent, deter, respond to, and recover from incidents of terrorism at the State and local levels through planning, equipment, training, and exercise activities and support the implementation of State homeland security strategies and key elements of the national preparedness architecture, including the National Preparedness Goal, the National Incident Management System and the National Response Plan.
Types of Assistance
Uses and Use Restrictions
Funds may be used for planning, organization, equipment, training and exercises as related to the program objectives above, and will be administered by the respective State Administrative Agency (SAA). Each SAA shall make no less than 80 percent of the total grant program amount available to local units of government within 60 days of the receipt of funds.
States, which includes any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the United States. The State Administering Agency (SAA), designated by the Governor to administer DHS grant funds, is the only agency eligible to apply for these funds and is responsible for obligating the funds to local units of government and other designated recipients. Local units of government and other designated recipients, as defined in the Conference Report accompanying the Department of Homeland Security Appropriations Act of 2006, refers to "any county, city, village, town, district, borough, parish, port authority, transit authority, intercity rail provider, commuter rail system, freight rail provider, water district, regional planning commission, council of government, Indian tribe with jurisdiction over Indian country, authorized Tribal organization, Alaska Native village, independent authority, special district, or other political subdivision of any State."
Application and Award Process
This program is eligible for coverage under E.O. 12372 "Intergovernmental Review of Federal Programs." Applicants should consult the office or official designated as the single point of contact in their State for more information on the process to be followed as required by the State in applying for assistance, if the State has selected the program for review.
Application deadline and other information are contained in the application/program guidance.
Applications or plans are reviewed by DHS program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Refer to announcement or application guidance for further information.
Range of Approval/Disapproval Time
Refer to program guidance document.
Formula and Matching Requirements
Each State will receive a minimum allocation using the U.S.A. Patriot Act formula. All 50 States, the District of Columbia, and Puerto Rico will receive 0.75 percent of the total allocation. Four Territories (American Samoa, Guam, Northern Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation of 0.25 percent of the total allocation. The balance of the funds will be allocated based on the analyses of risk and anticipated effectiveness as detailed in the program guidance. There are no matching requirements.
Length and Time Phasing of Assistance
Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures.
Post Assistance Requirements
Grantees are required to submit an Initial Strategy Implementation Plan (ISIP) within 60 days of the grant award date. Categorical Assistance Progress Reports (CAPR) and Biannual Strategy Implementation Reports (BSIR) are required semi-annually. The CAPR and BSIR are due within 30 days after the end of the reporting period (July 30 with a reporting period of January 1 through June 30, and January 30 with a reporting period of July 1 through December 31) for the life of the award. Grantees are also required to submit quarterly Financial Status Reports (FSR). The FSR are due 30 days after the end of each calendar quarter on January 30, April 30, July 30, and October 30. Final CAPR, BSIR, and FSR reports are due 90 days after the expiration or termination of grant award, whichever occurs first.
In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
(Grants) FY 07 $509,250,000; FY 08 est $921,500,000; and FY 09 est not available. (Obligations included in 97.067).
Range and Average of Financial Assistance
Refer to program guidance.
States have completed threat, vulnerability, capabilities, and needs assessments and have developed State Homeland Security Strategies. The strategies identify the needs for planning, organization, equipment, training, exercises, and technical assistance. OGP is working with the States to develop assistance plans and identify Department of Homeland Security resources that can assist them in accomplishing the goals and objectives identified in their strategies.
Regulations, Guidelines and Literature
For regulations and guidelines, please refer to the SHSP section of the HSGP solicitation guidance and application kit.
Regional or Local Office
Department of Homeland Security, Office of Grant Programs, 245 Murray Lane - Bldg. #410, Washington, DC 20523. The Centralized Scheduling and Information Desk (CSID) can be contacted at 1-800-368-6498 or firstname.lastname@example.org. CSID hours of operation are from 8:00 a.m. to 7:00 p.m. (Eastern Time), Monday through Friday.
Web Site Address
97.074, Law Enforcement Terrorism Prevention Program (Letpp)
97.042, Emergency Management Performance Grants
97.008, Urban Areas Security Initiative
97.071, Metropolitan Medical Response System
97.053, Citizen Corps
Examples of Funded Projects
Equipment acquisition; Costs related to the design, development, and conduct of statewide chemical, biological, radiological, nuclear, and explosive (CBRNE) events and cyber security training programs; and costs related to the design, development, conduct, and evaluation of CBRNE and cyber security exercises.
Criteria for Selecting Proposals
Refer to the program guidance for information on criteria for selecting proposals.